Music lesson invoice template
Most music teachers invoice by the term, in advance: one line showing how many lessons the term holds, how long each lesson is, and the term dates. Send it before the term starts, with a due date before the first lesson.
Written by Flowfetti's founder, a working Pilates and Yin yoga instructor who invoices studios every week. Updated 3 October 2026.
Registered for GST?
Enter amounts including GST. The GST inside the total is worked out for you.
Tax invoice
Your business name
Invoice INV-0001
Bill to
Studio or client name
| Items | Date | Qty | Amount |
|---|---|---|---|
| [Instrument] lessons, Term [x]: [number] x [length] lessons, [start date] to [end date] | $0.00 |
Payable before the first lesson of term. Lessons missed by the student are not refunded or carried over. Lessons I cancel are made up or credited.
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The invoice above starts filled in for this kind of work. Replace anything in [square brackets], add your details, and download it as a PDF or as a Word file you can keep editing. Nothing you type leaves your browser.
Why term billing works
Billing the term up front means one invoice per student per term instead of one a week, and it is paid before the work rather than after it. Families plan around school terms already, so a term invoice arrives when they expect it.
Enter the number of lessons as the quantity and your per-lesson fee as the rate, and the maker works out the total.
What a music lesson invoice should show
- Your name or studio name, and your ABN.
- The parent’s name, the student’s name, and the instrument.
- The term, its dates, and how many lessons it holds.
- The lesson length, because a 30 minute and a 45 minute lesson are priced differently.
- The due date, and your bank details with the invoice number as the reference.
Missed lessons and make-ups
Write down what happens when a student misses a lesson and when you cancel one, and put it in the notes of every term invoice. The template starts with a common version, a student’s missed lesson is not refunded and a lesson you cancel is made up, which you can change to suit your studio.
Starting partway through a term
For a student who joins after the term has begun, invoice only the lessons left in the term, and say so on the line: “6 of 10 lessons, starting [date]”.
Registered for GST?
Then title it "Tax invoice" and show the GST. If you are not registered, title it "Invoice" and leave GST off, but keep your ABN on it. The maker switches between the two for you, and the full list of what a tax invoice must show is on the tax invoice template page.
Templates for other kinds of work
- Tutoring invoice template
- Personal trainer invoice template
- Yoga teacher invoice template for private and corporate classes
General information, not tax or legal advice. For your own situation, check with the ATO or your accountant.
Questions people ask
Should music lessons be paid in advance?
Many teachers ask for payment before the first lesson of each term. It is simpler to chase one invoice per term than one per week, and it is paid before the teaching rather than after.
How do I invoice a student who starts mid-term?
Invoice only the lessons left in the term, and write how many on the line, for example 6 of 10 lessons from the start date.
Do I need to refund missed lessons?
That depends on the policy you set and the family agreed to. Write it down before the term starts and repeat it on every invoice.
Rather it wrote itself?
Flowfetti builds each invoice from the classes and lessons you teach, adds your ABN and the GST, sends it on the day you choose, and follows up when one is late.
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