How to invoice a studio as a contractor
Send the studio one invoice a week or fortnight that lists every class you taught with its date, your rate, your ABN, and your bank details. Agree the payment terms before your first class, and send it on the same day every time.
Written by Flowfetti's founder, a working Pilates and Yin yoga instructor who invoices studios every week. Updated 27 September 2026.
Before your first class: agree four things
- Your rate, and whether it includes GST if you are registered.
- How often you invoice: weekly, fortnightly, or monthly.
- Payment terms: how many days the studio has to pay.
- Who to send it to: the owner, a manager, or an accounts email.
Getting these in writing, even in a short email, saves an awkward conversation later.
What to put on the invoice
- Your business name and ABN, and the studio's name.
- An invoice number that never repeats, and the date you issued it.
- One line per class: the class name, the date, and your rate.
- The total, and the GST if you are registered.
- Your payment terms and bank details, with the invoice number as the payment reference.
If you are registered for GST, title it "Tax invoice" and include the GST. The full list is in the free tax invoice template.
When to send it
Pick a day and keep it. Friday afternoon suits a lot of instructors, because the teaching week is done. A studio that knows your invoice arrives every Friday stops chasing it and starts expecting it.
Teaching at more than one studio
Keep a separate invoice for each studio, each with its own numbering in the same series. Note down classes the day you teach them, not at the end of the week, and any covers or extra classes go on the invoice for the studio that asked for them.
Getting paid on time
- Send it the same day every time.
- Put the class dates on it, so the studio can check it in a minute.
- Follow up once, kindly, the day after it is due.
- Keep a copy of every invoice for five years, as the ATO asks.
General information, not tax or legal advice. For your own situation, check with the ATO or your accountant.
Questions people ask
Should I send one invoice per class or one per week?
One per week or fortnight, listing each class on its own line with its date, is easier for you and for the studio. Ask the studio which it prefers, because many run payments on a set day.
What payment terms should I put on the invoice?
Seven or 14 days are simple, easy-to-remember choices. Agree it with the studio before your first class, then state it on every invoice as "due in 14 days" or a due date.
Does the studio have to pay my super if I am a contractor?
Sometimes. If you are paid mainly for your own labour, the ATO may treat you as an employee for super purposes even under a contractor agreement. The ATO has a tool to check your situation.
What if the studio pays late?
Send one friendly reminder the day after the due date, with the invoice attached again. A late payment is often a missed email, not a refusal.
Invoicing three studios every Friday?
Flowfetti builds each studio’s invoice from your classes, sends it on the day you choose, and follows up politely when one is late.
Try Flowfetti free for 14 days